School Council in 2017

The School Council is the governing body of the school. The main areas of responsibility are educational policy, management of the school’s resources (including buildings and grounds), and selection and employment of certain designated staff. The team is made up of parents and teachers. As a general rule, the School Council determines policy and the teaching staff implement the policy by developing appropriate programs. Through the School Council and its project teams, parents and other members of the school community perform a significant role in the decision-making process. The School Council usually meets at 7.00 p.m. in the Library on the second and fourth Thursday of the month. The Eltham North Primary School Council operates the following Portfolios with Project Teams who work on specific briefs or assignments.

Introducing Adrian Higgins

Hello ENPS.

I have recently been elected president of the School Council.  I know many of you, however I would like those I have not met that I am very approachable, and happy to listen. I have two children at Eltham North Primary, and third starting next year. I have been contributing to the school council for quite some time now, with this being my sixth year.  It has been enjoyable and productive over this time, sitting on multiple project teams, an contributing through different roles in the executive team.

The school is in a great position, providing programs over and above many schools, and with your help we will continue to do so.

If you would like to get in touch with me, my email is   higgins.adrian.a@edumail.vic.gov.au

Cheers Adrian Higgins

Ongoing Projects Executive OHSC Finance
A special council sub team that makes decisions on urgent matters that cannot be raised to full council in a timely manner This team oversees the operation of Out Of Hours School Care Program. Oversees and controls the finances of the School Council.
Public Relations Marketing Parents & Friends Association
Oversees the scheduling of events that actively involve the school community with a focus on effective communication to parents and students
Organises and implements a number of social and fundraising events each team. Sub groups leaders assist and organise one particular event.
ie. Healthy Fruit initiative
The team consisting of parents who represent each class, with a focus on fostering positive relationships at the classroom level between parents, staff and students
Resources Facilities Uniform
Develops and implements a strategy to maintain the school building and grounds in excellent condition.
Oversees the operation of the School Council Uniform Shop.

Education Strategic Plan Policy
This team oversees the development of the new School Strategic Plan and the production of annual and 4 year report
Creates, reviews and updates school policies in line with DEECD guidelines.
Other JSC(2)
Teacher and student membership only. Student initiatives for general school and student specific fund raising, and an avenue for student ideas to the School Council

School Council Members for 2017.    Who to contact?

The next elections will be held in February 2018. The membership for 2017 includes:                                                

Adrian Higgins:  President               Chris Farmer: Secretary

Gareth Taylor: Treasurer                  Patty Thompson: Parent member

Taimi Buchan: Parent member       David Walker: Parent member

Sharon Arena: Parent member       Kelly Stephens: Community Member

David Foley: Principal DET              Stephen Hayes:  Assistant Principal DET                 

 Michelle Lucas:  DET                       Roya Godden: Parent Member

Rachel Hanslow-Sells:  DET  

Standing orders of School Council

More information about School Council can be found on the the DET website.

More information about School Council Roles & Responsibilities

This year, Council sought the opinion of our students in respect to gathering their views about school life.  Children were asked to answer five questions. Here is a summary ~ Student Voice

School Captains spoke at School Council about what JSC has been doing this year JSC Report

Finance & School Budgets

Setting up our school budget plan: As we enter our Budget planning cycle for each year ie 2018I thought you might like to know how we go about this task?

Funds are derived from three broad sources: 

Standard government grants, allocated on a per-student basis

Special government grants for defined purposes

Revenues we raise ourselves, from voluntary levies and various fundraising activities. 

Government provided funds are known as the school global budget. The global budget is used to fund everything you see at the school, with the exception of teacher salaries, which are looked after by the Department. We need to set a budget to cater for classroom materials, library materials, education support, teacher professional development, sports equipment, building and grounds maintenance, telecommunications, utilities, computers, relief teachers,  cleaning, administration support and so on. 

The global budget does not include ‘user pays’ activities such as camps,  excursions, services of educational consultants (Speech Pathologist),  Instrumental Programs, OHSC . These are funded on an at cost basis from the monies received. The $50,000 Water Grant Program we received and spent was costed outside our School Budget as a Special Purpose grant based on a successful submission to Federal Government. Soto date we approved the installation of four new water tanks to service toilet blocks and the refurbishment of new dual flush toilet and drinking taps. 

Different schools have different approaches to managing the global budget. At Eltham North, it is a collaborative activity between School Council,  staff and Principal, and three broad process is as follows:

During September, nominated teachers provide estimates of requirements for the various educational programs. The Principal and Assistant Principal provide estimates of other requirements. During September, the Principal prepares a broad appraisal of the indicative budget and correct anomalies and new inclusions, in consultation with other staff. In October, the School Council Finance Project team review projected revenue and expenditure, proposed adjustments and discuss requirements for family contributions. At this point, the project team is reviewing the current year budget and expenditure. The project team then present a first draft budget to School Council. In November, the project team finalise the budget, which is then presented to School Council for ratification at the November meeting. At this point, School Council approves any deficits or surplus funds. 

We use Accrual Accounting procedures. Basically we have to have the $ upfront to be able to fund all programs in the schools. We require clear targets and lock in items to be funded upfront. As in previous years, we aim to achieve a modest surplus which will be transferred to a contingency reserve. In terms of completing the year to year cycle we ensure we demonstrate that Eltham North has really added quality to resource provision for all students. Examples this year include the purchase of $ 10000 worth of new reading books, $20,000 for Interactive projectors in classrooms, $ 90,000 for new Macbook computers.  The key to our continuing success and achievement is commitment to providing quality resources for the students in our school and I thank the School Council Finance team (especially Adrian Higgins, Donna McGregor, Gareth Taylor, Stephen Hayes) for their efforts this year. 

David Foley
School Principal

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